Senior Communications Officer
JOB DESCRIPTION
Purpose of the position:
The Senior Communications Officer –supports the management
communication function in keeping the World Vision employees
at every level connected, informed on positive developments in
the organization and supports the process of explaining and
building shared understanding of the mission and vision of World
Vision Tanzania. He/she is responsible for managing, developing
products and tools facilitating channels of communication that
promote information sharing and learning. The incumbent is also
responsible for maintaining, updating and promoting the World
Vision Tanzania website to internal and external audiences,
especially donors. He/she will also develop and disseminate key
communications resources for marketing, public awareness and
management of emergencies.
The position is further responsible for supporting planning,
development and delivery of World Vision communications
strategy. He/she will oversee implementation of the
communications brand policy for external and internal publics.
Effective development of communications resources for external
audiences, in the form of print publications and videos comprise
one of the key roles. He/she will build capacity of key staff to
improve effective communication within the organization. The
incumbent is also responsible for promoting public visibility of the
organization as well as building relations with media. This
position will report to the Communications Manager.
The Senior Communications Officer will collaborate with:
The ND’s office.
Senior Leadership Team, Department Heads and Managers.
Area Development Program Block Leaders and Cluster Team
Leaders.
The incumbent will also observe the mission and core values of
World Vision and demonstrate a quality of spiritual life that is an
example to others.
Major Responsibilities
Support development and roll-out of the internal and external
communications framework, clearly identifying the messages,
stakeholders, and channels of communications with a clear workplan
and budget to guide implementation.
Promote positive visibility within media channels, protect the
image and reputation of the organization and build and maintain
relationships with the media. Also provide support to visits of
international media and other groups to WVT project sites.
Support generation of content for internal and external
publications including: staff newsletter; annual report production,
fact-sheets, capacity statements, calendars, diaries, Intranet,
WVCentral platforms and Connections.
Reinforce strong brand presence and ensure application and
consistency of WVI communications brand policy across all
internal and external products and materials.
Develop resources as part of documentation (i.e. impact stories,
videos and photos) to share on Support Office platforms, WVT
intranet and website and for all staff usage.
Build capacity of WVT non-communicators in: story-telling, video
capturing, photo-taking; and provide support to roll-out
Sponsorship 2.0 and Community Introductory Videos for an
enhanced donor experience
Create content, update and maintain the WVT organizational
website as a marketing platform for donor audiences. Also
develop and maintain a photo database with an effective storage
system.
Produce emergency communications messaging and products
(web based situation reports, stories and photos) and ensure
internal audiences are informed and updated in a timely manner.
Perform any other tasks as requested by the Communications
Manager.
Qualifications: Education/Knowledge/Technical Skills and
Experience
The following may be acquired through a combination of formal
or self-education, prior experience or on-the-job training:
Minimum Qualification required: BA in journalism or
communications/public relations from an Accredited
University/college.
Experience: Minimum of 4 years working experience part of
which in an international context.
Preferred Qualification: Working experience an NGO, journalism
or communications/public relations.
Technical skills/Abilities
English language fluency (written and verbal)
Excellent writing skills, with photographic and/or video skills also
preferred
Ability to maintain effective working relationships with all levels of
staff and public
High level of confidence and confidentiality
Ability to work under pressure to meet tight deadlines and yet be
able to deliver high quality products
Experience in emergency communication and communication for
grants acquisition will be an added advantage
Other Competencies/Attributes:
Must be a committed Christian, able to stand above
denominational diversities.
Perform other duties as required
Working Environment / Conditions:
Work environment: Office-based with frequent travel to the field
Travel: 30% Local travel is required.
Executive associate to National Director
JOB DESCRIPTION
Purpose of the position:
To support the National Director (ND) in linking governance,
strategic, leadership and operational roles of the WVT National
Office (NO)
Observe mission and core values of World Vision and
demonstrate a quality of spiritual life that is an example to others
Major Responsibilities
Strategic Support
Oversee and consolidate monthly reports from the Divisions and
ensure that the ND’s performance agreement are implemented
and reported.
Support the development of the NO strategy and priority areas,
monitor key outcome indicators/timelines for the strategic
planning process to ensure timely consolidation and submission
of quality ADPs’ and National office operating plans and
budgets.
Facilitate the process of budgeting for the National Director’s
Office
To ensure that WVT policies and guidelines align with WV
partnership policies.
Support the ND to monitor implementation of management
development goals and plans.
Support the ND with facilitation of Special projects especially
those requiring cross-functional teams who participants are SMT
members.
Serve on strategic committees in the NO – Procurement, Risk.
Support to the Governance Function
Board Management
Organize, take Board minutes during meetings and maintain a
record of the minutes.
Follow up of the Board resolutions made during the board
meetings and ensure that they are implemented in a timely
manner.
Organize, facilitate and coordinate the Board Subcommittee
meetings to ensure they take place before the full Board
meetings.
Compile the Quarterly Ministry Updates for the ND’s review and
submission to the WV National Board
Organise Board papers in a timely and accurate manner and
ensure that Board members receive adequate information.
Compile and submit the Board Chair’s quarterly report to the
WVI President.
Board Development
Organise and facilitate key training sessions for Board members
and orientation for new Board members.
Plan and organize Board field trips to WVT project sites to help
deepen Board members understanding of WV’s ministry.
Responsible for coordinating WV’s Peer Review, Annual Self
Review and Board Review processes and subsequent follow up
of recommendations to ensure WVT compliance.
Responsible for implementation of the Board work plans and
Board development plans
Responds to all other Board issues and requests.
Ensure Board members are updated and given guidance and
access to partnership policies.
Responsible for statutory compliance and completing relevant
annual returns for WVT.
Approval Authority
Support the ND by supporting the NO with a signing authority as
designated in the approval matrix.
Administrative support
Provide mentorship and supervision to the ND’s Executive
Administrative Assistant.
Performance Management
Facilitate performance management review for the ND’s
Executive Administrative Assistant.
Support the ND to compile and analyze the performance
management reviews of the WVT Leadership team as cascaded
from the ND.
Qualifications: Education/Knowledge/Technical Skills and
Experience
The following qualities are required for the holder of the position,
through a combination of formal or self-education, prior
experience or ongoing-the-job training:
Minimum Qualification required: First Degree in Law (Preferably
Corporate Law) and a Master’s Degree in Law or Business
submission to the WV National Board
Organise Board papers in a timely and accurate manner and
ensure that Board members receive adequate information.
Compile and submit the Board Chair’s quarterly report to the
WVI President.
Board Development
Organise and facilitate key training sessions for Board members
and orientation for new Board members.
Plan and organize Board field trips to WVT project sites to help
deepen Board members understanding of WV’s ministry.
Responsible for coordinating WV’s Peer Review, Annual Self
Review and Board Review processes and subsequent follow up
of recommendations to ensure WVT compliance.
Responsible for implementation of the Board work plans and
Board development plans
Responds to all other Board issues and requests.
Ensure Board members are updated and given guidance and
access to partnership policies.
Responsible for statutory compliance and completing relevant
annual returns for WVT.
Approval Authority
Support the ND by supporting the NO with a signing authority as
designated in the approval matrix.
Administrative support
Provide mentorship and supervision to the ND’s Executive
Administrative Assistant.
Performance Management
Facilitate performance management review for the ND’s
Executive Administrative Assistant.
Support the ND to compile and analyze the performance
management reviews of the WVT Leadership team as cascaded
from the ND.
Qualifications: Education/Knowledge/Technical Skills and
Experience
The following qualities are required for the holder of the position,
through a combination of formal or self-education, prior
experience or ongoing-the-job training:
Minimum Qualification required: First Degree in Law (Preferably
Corporate Law) and a Master’s Degree in Law or Business
experience in governance activities as a Company Secretary
Technical Skills & Abilities:
Computer skills
Good planning and organizational skills
Excellent communication skills both English and Kiswahili
Ability to maintain effective working relationships with all levels of
staff, WVT Board and other stakeholders.
High level of confidence and confidentiality
Ability to work independently with minimal supervision.
Other Competencies/Attributes:
Must be a committed Christian, able to stand above
denominational diversities.
Perform other duties as required
Working Environment / Conditions:
Work environment: Office-based
Travel: 10% Domestic/international travel is required.
On call: 10%
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