VACANCY ANNOUNCEMENT NUMBER: 17/056
OPEN TO: All Interested Candidates/ All sources
POSITION: Financial Analyst
OPENING DATE: March 17, 2017
WORK HOURS: Full-time; 40 hours/week
SALARY: Ordinarily Resident (OR): FSN- 11; (Step 1- TZS
69,422,538 through Step 13- 104,133,810 per annum)
Not-Ordinarily Resident (NOR): FP- 4*
*Final grade/step for NORs will be determined by
Washington.
The “Open To” category listed above refers to candidates
who are eligible to apply for this position. The “Open To”
category should notbe confused with a “hiring preference”
which is explained later in this vacancy announcement.
ALL ORDINARILY RESIDENT (OR) APPLICANTS (See Appendix A for
definition) MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY
PERMITS TO BE ELIGIBLE FOR CONSIDERATION.
The US Mission in Dar es Salaam is seeking eligible and qualified
applicants for the position of Financial Analyst at the United
States Agency for International Development (USAID).
BASIC FUNCTION OF POSITION
The Financial Analyst (FA) position provides a full range of
financial management services to his/her assigned Development
Objective (DO) Team and the Mission at large. The FA acts as
the “one stop” customer service representative between OFM
and numerous internal and external customers including Senior
Mission Management; Host Country agency representatives;
implementing partner organizations; and other international
donor agencies regarding financial analysis and accounting for
projects implemented by the Mission. Specific services performed
include: (a) Pre-award and financial reviews of USAID
implementers including Government to Government ( G2G)
assessments on Government of Tanzania (GOT) systems; (b)
training and advisory services to USAID program staff and
partner staff on financial management aspects of USAID
activities; (c) coordination and supervision of third-party audits
of implementing partners; (d) maintains financial reporting
systems and performs analysis for Mission management use; (e)
supports Mission’s G2G strategy by serving as a resource
person for both USAID and GOT systems. The incumbent works
closely with Technical Office Directors and functions as the
Controller’s delegated representative. As such, the Financial
Analyst (FA) is empowered to conduct a wide range of functions.
The FA works closely with other donors, Government Of
Tanzania (GOT) officials, and USAID/W to identify and
implement opportunities for strengthening capacity of the GOT
entities, including oversight bodies (NAO, PPRA, Ethics
Secretariat, etc.), as well as capacity of local implementing
partners, and audit firms, which are frequently called on both to
monitor and improve performance of local organizations and
government institutions.
MAJOR DUTIES AND RESPONSIBILITIES
Support to Technical Teams, Mission Management, and Senior
Mission Staff 90%
a) Represents the Controller as the primary point of contact for
all financial management services provided by Office of Finance
Management (OFM) to the assigned Development Objectives
(DO) Team. Advises Mission personnel on the current and future
fiscal status of projects and programs under their jurisdiction.
This includes providing financial management guidance, advice,
and usable information to activity managers,
Contracting/Agreement Officers; Program representatives
(CORs/AORs) and all levels of Mission management. The FA is
the DO team’s resource for complex financial analysis,
USG/USAID financial management regulations, reporting, and
accurate budgeting.
b) Functions as a full team member for the assigned DO
team(s). In this capacity, the FA participates in all DO team
meetings and in the development and design of DO strategies
and activities, including the selection of implementation
mechanisms. Provides budget and financial advice including
technical guidance on USAID procedures, regulations and
payment policies, as well as accounting and financial
requirements. Assists the DO team management in the
interpretation and analysis of historical and projected financial
information based on the Phoenix accounting system. Trains,
explains and clarifies financial management issues to team
members.
c) Provides full range of financial, audit and accounting
management support to assigned DO team(s) including review
and clearance of project agreements, grants, Implementation
Letters (ILs) and other implementing documents, ensuring
internal consistency with project design, adequacy of financial
forecasting, and conformity with USAID and Mission regulations.
Reviews Action Memorandums to the Director and Activity
Approval Documents, ensures funding
correctness and availability for unilateral/bilateral agreements,
contracts, grants, travel authorizations, Global Acquisition and
Assistance System (GLAAS) transactions and all other
commitment/obligating documents.
d) Formulates and analyzes project budgets for accuracy.
Responsible for the development and presentation of quarterly
pipeline/implementation reviews, consisting of analysis of the
current financial status of the DO team’s overall activities and
individual agreements, including burn rates and future funding
requirements based on projections. In coordination with the
Program Office, the FA monitors the DO team’s Operating Year
Budget (OYB) and its timely execution. Monitors the DO team’s
compliance with Agency forward funding guidelines.
e) Performs pre-award surveys, financial reviews and PFMRAF
assessments of current and potential local partners in
accordance with the annual plan, and writes reports to inform
Mission decision-makers. Advises on the development strategy
with a focus on strengthening accountability, transparency and
sustainability of the host government as well as that of local
CPA firms and NGO’s and CSO’s. The Financial Analyst is the key
OFM representative in terms of providing consultative and
capacity building expertise to grantees, contractors and partnercountry
beneficiaries.
Performs project site visits to monitor the financial and
accountability performance of aid partners, assuring that
implementation plans and procedures are being applied, and
that appropriate corrective measures are implemented.
g) Leads DO teams in proper stewardship of USG funds.
Reviews unexpended fund balances and makes
recommendations on appropriate de-obligation actions. Works
with DO team members and implementing partners on funding,
reimbursements, and expenditure reporting, as well as proper
documentation and reporting requirements. Coordinates the DO
team’s quarterly accrual submission to ensure compliance with
Agency standards. Reviews and monitors program advances.
h) Coordinates the recipient-contracted audit program on behalf
of the assigned DO. Assists in development of the annual audit
plan, audit scopes of work, coordinates audits of partners,
participates in audit entrance and exit conferences, and ensures
the audit plan is carried out for their assigned portfolio. The FA
develops action plans, drafts external communications, and
ensures that audits are completed and audit recommendations
are closed within the required timeframes. Advises DO team of
all audit issues affecting team goals.
i) Other duties as assigned.
2) USAID Forward and G2G Responsibilities 10%
a) FA advises Mission management on development strategy
with a focus on strengthening accountability, transparency and
sustainability of GOT financial and management systems.
Requires an expert understanding of USAID systems,
requirements, and capacity-building tools as well as
understanding of GOT systems, requirements, and capacity
constraints, from GOT central level government to the district
level.
b) Maintains close working relationships to relevant GOT officials
to maintain expert and current understanding of GOT financial
and management systems. Coordinates Mission’s G2G
assessment work in compliance with current Agency policy,
drafts Scopes of Work for PFMRAF Assessments, participates in
the same and maintains current information for the Mission on
GOT systems.
QUALIFICATIONS REQUIRED
All applicants must address each required qualification listed
below with specific and comprehensive information supporting
each item. Failure to do so may result in a determination that
the applicant is not qualified.
Education:
A Bachelor’s degree in Accounting or Finance is required.
Professional Certification in Accounting(i.e. CPA or equivalent) is
also required.
Experience:
Five (5) or more years of progressively responsible experience in
professional financial management and analysis, budgeting,
auditing, and accounting are required. Must have extensive
experience in use of automated financial management and
computer systems. Experience with and knowledge of GOT
governmental financial and management systems is required.
(will be tested)
Language:
Level IV (fluent) in English and Kiswahili (writing, reading and
speaking) is required. (This will be tested)
Skills and Abilities:
Excellent writing skills are required to prepare audit and
technical reports. The ability to work effectively in a team
environment, to adapt, and to achieve consensus is required.
Strong IT skills are required to effectively understand systems
and present info to management is required.
FOR FURTHER INFORMATION:
The complete position description listing all of the duties and responsibilities can be
obtained on our website and/or by contacting the Human
Resources Office usaidtzlesapps@usaid. gov
HIRING PREFERENCE SELECTION PROCESS:
Applicants in the following hiring preference categories are extended a hiring
preference in the order listed below. Therefore, it is essential
that these applicants accurately describe their status on the
application. Failure to do so may result in a determination that
the applicant is not eligible for a hiring preference.
HIRING PREFERENCE ORDER:
1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
2. AEFM / USEFM
3. FS on LWOP**
* IMPORTANT: Applicants who claim status as a preferenceeligible
U.S. Veteran must submit a copy of the most recent
Member Copy Four (4) of the DD-214, Certificate of Release or
Discharge from Active Duty, and, if applicable, a letter from the
U.S. Department of Veterans Affairs. If claiming conditional
eligibility for U.S. Veterans’ preference, applicants must submit
proof of conditional eligibility. If the written documentation
confirming eligibility is not received in the HR office by the closing
date of the vacancy announcement, the U.S. Veterans’
preference will not be considered in the application process.
Mission HR’s decision on eligibility for U.S. Veterans’ preference
after reviewing all required documentation is final.
** This level of preference applies to all Foreign Service
employees on LWOP.
ADDITIONAL SELECTION CRITERIA:
1. Management will consider when determining successful
candidacy: nepotism, conflicts of interest, budget, and
residency status.
2. Current OR employees serving a probationary period are
not eligible to apply. Current OR employees with an
Overall Summary rating of Needs Improvement or
Unsatisfactory on their most recent Employee
Performance report (EPR) are not eligible to apply.
3. Current NOR employees hired on a Family Member
Employment (FMA) or a Personal Service Agreement (PSA)
are not eligible to apply within the first 90 calendar days
of their employment, unless they have a When Actually
Employed (WAE) work schedule.
4. The candidate must be able to obtain the local security
certification.
HOW TO APPLY:
Applicants must submit the following
documents to be considered. Failure to do so may result in a
determination that the applicant is not qualified.
NOTE: ALL INTERNAL APPLICANTS SHOULD USE THEIR OFFICIAL
EMAIL ADDRESSES (you@usaid.gov , MneMK@state.gov, etc)
WHEN APPLYING FOR THIS POSITION
1. Universal Application for Employment (UAE) (Form DS-
174), which is available on our website or by contacting
Human Resources. (See “For Further Information” above)
2. Any additional documentation that supports or addresses
the requirements listed above (e.g. resume, transcripts,
degrees, etc.)
3. Copy of Bachelor’s degree.
4. For Tanzanian Nationals: Copy of Passport, or National
ID, or Voter ID
5. For Other Nationals: please attach current
Resident/Work Permit and copy of valid Passport.
WHERE TO APPLY:
Effective immediately only online
applications will be accepted via usaidtzlesapps@usaid.gov
Applicants MUST follow instructions in the notice on the
website.
When sending an online application, please indicate the
position title in the subject line.
Failure to do so will result in an incomplete application.
CLOSING DATE: April 02, 2017
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